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January 26, 2022 Board Minutes

    Lima Society for Human Resource Management (LSHRM)

    Meeting of the Chapter Officers

    January 26, 2022

    Present: Kendra Nickel, President, Krista Richardson, Membership Director, Jeremy Monroe, Secretary/Treasurer, Amy Ricker, Past President, Kevin Rigg, Co-Programming Director, Belinda Welch, Social Media/Website Chair, and Andrea Goings, Co-Programming Director.

    Absent: Cody Sanderson, Co-Programming Chair. 

    Next meeting(s): February Membership Meeting (2/17) – Lauren Schieffer presenting “Before it Comes to Blows – Managing Conflict from Higher Ground.” (Zoom – 11:30 a.m. – 1:00 p.m.), February Board Meeting – 2/23/22 @ 8:30 a.m. via Zoom.        

    The meeting was called to order at 8:30 a.m. 

    The agenda of the meeting is detailed below:

    1. Board meeting minutes from December 1, 2022 meeting were reviewed and approved.
    2. Chair reports were provided prior to the Board meeting and are included at the end of this document. 
    3. Chair Report discussion held during the Board meeting:
      1. Secretary/Treasurer
        1. Updated Board on current account balance.
      2. Membership
        1. Discussed recruiting/outreach to past members not renewing thus far for 2022. 
        2. Reminder emails will be sent to 2021 members who have yet to renew for 2022.
      3. Social Media
        1. Actively using LinkedIn to help promote membership growth and renewal rate of past members.
        2. Can use chapter Gmail account for document storage.  Think about what documents you use that could be moved to this account.
      4. Programming
        1. General discussion held over March presentation slides. 
        2. February and March chapter meetings will be held via Zoom. 
        3. April chapter meeting scheduled for AM.  Old Barn not open.  Look for alternate location.
      5. President
        1. Membership growth goal for 2022 is 15% (need 66 members by year end)
        2. Chapter renewal rate is currently 72%.
        3. Goal of holding fiscally responsible meetings for 2022 includes finding sponsors for in-person chapter meetings to help cover member lunch expenses.
        4. Lima SHRM EIN is active but we’ve never filed a tax return.  After discussion, Board determined to apply for tax exempt status.  Fee of $275 would apply.
        5. Excel Award Application Discussion.  Krista and Cody to help with information.
        6. Secretary/Treasurer to develop 2022 Annual Budget/Forecast.
        7. Discussion surrounding posting HR job openings.  Determined a 30 day limit will apply with a $50 fee for members and $100 fee for non-members. 
    4. Old Business
      1. None. 
    5. New Business
      1. None.

    Meeting adjourned at 9:30 a.m.

     

    Chair Reports:

    President –

    • Both the Chapter Leadership Information Form (CLIF) and SHRM Affiliate Program for Excellence (SHAPE) reports for our chapter have been submitted. As a result of our work last year, we are eligible to apply for an Excel award. Applications for Excel are due by March 15.
    • I am preparing an eBlast for delivery on Monday, February 7 to highlight Lauren Scheiffer’s presentation that month.
    • I am still trying to connect with Amy on a time to meet regarding the work of obtaining meeting sponsors.
    • I would like to spend our meeting time discussing:
      • Goals for our chapter for 2022—membership growth, budget creation, programming?
      • Holding fiscally responsible meetings
      • Tax-exempt status
      • Excel award application (see attached workbook, especially the categories on page 2)

    Membership –

    • Lima Chapter SHRM has 46 active members in the system for 2022.

      • New Members – 5

      • Renewals - 41

    • Lima Chapter SHRM has 61 “active” members in the system overall.

      • January 26, 2022: I sent a third membership renewal email reminder to 16 individuals who haven’t renewed their membership yet.

      • January 5, 2022: I sent a second membership renewal email reminder to 28 individuals who haven’t renewed their membership yet.

      • December 20, 2021 - I sent a membership renewal email reminder to 34 individuals who hadn’t renewed their membership yet.

      • November 16, 2021 - I sent a membership renewal email to all active members.

    • The chapter has added 4 new members since January 2022.

      • January 2022 – 5 new members

    • The chapter added 23 new members in 2021.

      • November 2021 – 2 new members

      • October 2021 – 1 new member

      • September 2021 – 1 new member

      • August 2021 – 0 new members

      • July 2021 – 0 new members

      • June 2021 – 2 new members

      • May 2021 – 1 new member

      • April 2021 – 3 new members

      • March 2021 – 2 new members

      • February 2021- 3 new members

      • January 2021 – 8 new members

    Secretary/Treasurer –

    • The attached file is a chapter Financial Summary for calendar year 2021
    • Our current bank account balance (as of 1/26/22) is $11,409.65
    • I have received 2022 Dues payments from 45 chapter members and show 4 payments outstanding.
      • It has been tougher to track/match the members intending to continue in 2022 with their payments due to the online process.  Not everyone completes every step, or in order,…
      • It will be good to cross reference Krista’s membership numbers at the next Board meeting to make sure we’re accurate.

    Programming -

    • Past Events:

      • January 20th Roundtable Event – 14 people attended and we discussed COVID, EAP, Benefits, Recruitment & Retention

    • Upcoming Scheduled Events:

      • ·February 17th - February Membership Meeting - Lauren Schieffer - Before it Comes to Blows - Managing Conflict from Higher Ground (zoom 11:30-1p)

      • ·March 17th  - Recruitment Strategies with Tim Koirtyohann,  Director of Talent Acquisition for MORSCO (Tim will be via Zoom – TBD on if chapter will be face to face from 11:30-1p)

      • April 21st – Emotional Intelligence with Dr. George Lehman, Professor Emeritus, Bluffton University (Old Barn Outback 8a-9:30a)

    • Tentative Events:

      • May – Senator Matt Huffman

      • May / September – Diversity Equity and Inclusion

    Social Media –

    • Caught up Board Meeting Minutes on the website.
    • Added the “Sponsorship” section to the website.
    • Added the “HR Jobs” section – blank for now.
    • Posting on LinkedIn more often, at least once a week.

    Past President –

    • Kendra and I have met to discuss sponsorships and our options on how to get the word out.
    • I will go through the chamber directory and my Rotary and Safety Council contacts and send letters out.
    • I will look for possibly March, April, May, September and November for 2022.